OnePoint

A cloud system that provides tools for long-term secure storage and searching of various electronic objects including files, documents and images.

Opportunities
Functionality
Examples
Integration

Opportunities

Unlimited file storage

The system uses an efficient distributed architecture that allows you to scale processes in unlimited volumes. The system is located in a cloud configuration in a data center based in South Africa, ensuring compliance with the local legislation and data protection laws.
Access to view files
from anywhere in the world

There is no need to install software on users' workstations. Convenient ability to manage your records via the web and mobile applications.
Stream files from various sources

The system provides a variety of preset download options, including using the built-in scanning station to stream paper to electronic documents.
A large number of integration connectors to various data sources
- File connectors;
- Connectors to various ERP systems;
- Open REST API for custom integrations

Functionality

Convenient user interface for searching and viewing stored objects

Using the web-based configuration administrator console, you can quickly configure all the necessary metadata for storing objects, types, indexes, relationships and custom directories.
Built-in automatic indexing of objects according to specified rules

The built-in recognition system, with the help of highly customizable rules, allows you to index uploaded files for more convenient subsequent searching for objects. All processes occur automatically in the background, without requiring additional user actions.
Convenient management console for flexible configuration of stored object metadata structures

Using the web-based configuration administrator console, you can quickly configure all the necessary metadata for storing objects: types, indexes, relationships and custom directories.
Flexible control of access control

The stored objects can be allocated and limited to different users or departments according to security requirements.
Built-in Scan Station

The streaming scanning subsystem allows you to generate and download scanned documents instantly directly to local storage. The mobile app allows you to scan and transfer documents when scanning is not available.

Best Practices

With the help of InfoLogistics' docuForce solution, we have converted the cash records of the Prisma chain of stores into electronic form. Now the coordination, signing and storage of incoming / outgoing cash orders, as well as cash books occur electronically. We have significantly reduced our costs for this business process.
Our relationship with customers involves the need to provide detailed agency reports along with closing documents. To generate such reports for customers, you need to transfer a large volume of information from invoices from suppliers, most of which use paper documents.

Outsourcing of digitization and data entry from documents from Infologistics has made it possible to significantly reduce labor costs for the process of forming agency acts and scale the process without increasing its own staff company.
To increase operational efficiency, we decided to adhere to the concept of centralized accounting, when there are no accountants in stores, and store managers sign documents from local suppliers. In this regard, the question of the speed of payment of bills arose sharply, since originals from remote stores were delivered to the central office for a long time, and there was no mechanism to control these deliveries.
Infologistics has developed a mobile application for us that allows store employees to quickly take a photo of documents, send them to the Operations Center for recognition and verification, and from there - to payment approval systems. This solution made it possible to significantly reduce the terms of payment of incoming invoices, as well as to ensure control over the receipt of closing documents in the archive.
We have been cooperating with Infologistics for many years and have implemented a large number of projects to optimize the back office in terms of document flow. Archival storage of documents in a physical and electronic archive, integration solutions for processing incoming documents, a single archive of electronic documents from different sources and scanned copies - all these solutions have shown high reliability and efficiency.